should be subjected to inclusion in the State
Register of National Cultural Heritage;
• systematic measures for the scientific
formation of the monument complex as a
whole; creation, expansion and arrangement
of its parts as collections of manuscript
books, rare and valuable prints, collections
of archival materials, personal archival
funds, etc.;
• ensuring the functioning and improvement
of the storage system, optimization of
general and specialized modes of storage of
collections, and improvement of relevant
preventive measures;
• selection of unique and particularly valuable
documents for digitization, ensuring the
completeness of electronic copies of
monuments, formation and expansion of the
corresponding electronic fund;
• ensuring optimal conditions for the use of
documents for scientific and scientific-
practical purposes by carrying out library
and information work in its main types and
forms, in particular, providing references for
readers-scientists, preparing thematic
expositions of documentary monuments,
conducting excursions (part of these
activities are currently carried out in the
virtual dimension);
• a system of measures to organize access to
information resources via the Internet;
• the activity of the department as a scientific
and methodical centre for the formation,
preservation and disclosure of documentary
monuments and collections.
The peculiarities of the modern stage of activity
on the formation, preservation and disclosure of
collections of documentary monuments are
reformed and expanded legislative base (which
also requires further development), further
regulation of work in all areas, effective use of
new technologies both in scientific and in library
and information spheres. Non-standard, but well-
founded creative measures aimed at the
expansion and original modernization of funds
and work with them, along with traditional forms
of such work, are being also implemented
(Losiievskyi, 2020).
The modern tasks of optimizing the
organizational structure of the relevant
departments and updating the composition of
documentary monuments in scientific libraries
provide for the appearance of new types and
groups of documentary monuments, including
rare and valuable electronic documents, and the
increase in species variability should, of course,
be reflected in the profiles of such collections. An
innovative approach can become effective if the
theoretical-methodological and special-scientific
base of measures for expertise, selection,
description, safety and scientific disclosure of
new, atypical collections is expanded, as well as
mastering relevant disciplines in the system of
advanced training of library workers.
Conclusions
The results of the analysis of the Ukrainian
leading libraries’ websites concerning the
availability of structural divisions of
documentary monuments in them made it
possible to state that in the majority of the studied
library institutions (35 out of 38) there are
specialized divisions for the formation of
documentary monuments’ funds or the divisions
that realize functions of such structures as to
organizing the use of documentary monuments
besides their main activity (e.g. departments of
fund storage, departments or sectors of literature
on art, local history, etc.).
The analysis of the organizational construction of
library structures from documentary monuments
allows us to conclude that currently, the most
optimal form of organization for most of the
analyzed libraries is a specialized department
whose tasks are the formation, updating and
preservation of documentary monuments’ fund,
scientific processing and disclosure of
collections, popularization of monuments with
the use of modern automated systems. An
exemplary example of such a department’s work
is the research department of document studies,
collections of rare editions and manuscripts of
the Korolenko Kharkiv State Scientific Library.
At the same time, it should be emphasized that
work in such library units as sectors,
departments, museums of rare editions and
manuscripts, and other documentary and
memorial structures requires highly qualified
employees with special knowledge in the field of
bibliology, archival science, documentation
science, monument studies, cultural studies, art
history and generally humanitarian knowledge of
the widest spectrum, as well as knowledge of the
history of technologies of book-manuscript and
publishing.
As a result of research on the organizational
structures of the leading libraries of Ukraine, it
has been proven that a characteristic feature of
the documentary and memorial division’s
activity of a scientific library is multi-
functionality. In modern conditions, such a
division combines in its activity the functions of
a scientific-research and educational institution,